Know the NCAA Rules About Contact Periods
You can start writing schools at any age. But it is best to start your freshman year. You should be writing to introduce yourself, which should get you into their database for camp invites, searches for your position etc. Once you have sent a school and introduction email with our season tournament list you will want to follow up with an email with specific game times for the upcoming tournament. Then following a tournament you send a follow up email updating them on how you and/or the team did at the tournament.
NCAA Link to NCAA resource guide
NCAA recruiting calendar
1.) Sample Intro Emails
2.) Sample Game Schedule Email
3.) Sample Tournament Follow up Email
Use This Checklist Before You Send Your Email
Have a professional sounding email address – Creating a new email account is free; there is no excuse for emailing a coach using your email@example.com email address. Make it something simple with just your name and graduating class firstname.lastname@example.org.
The subject line needs to make the coach want to open it – Include your name, position and graduating class in the email. Coaches appreciate being able to tell what the email is about in the title.
Do proper research – You should know things like if there are athletes from your hometown on the roster, how many upper classman at your position, the team’s record and the athletic background of the athletes currently on the team.
Collect the coach’s email and phone number – There are several ways to get a coaches email address. Either search on schools athletic website or purchase the SOFTBALL BOUND app.
Spell Check and use proper grammar– This is not the time to use “text speak”. Have someone read the email before you send it.
MAKE SURE YOU HAVE CORRECT COACH, TO CORRECT EMAIL AND SCHOOL NAME. When you copy and paste people tend to forget to change one of those 3 things from one email to another. Don't let the coach remember you name because of an email you sent to Stanford addressed to the CAL coach!
CALLING A COACH
Calling a college coach can be nerve racking. Write out a short script and some possible questions when you call. Remember if they don't answer, leave a voicemail with your name and you contact information. Depending on your name and their division they may not be able to call you back but you can still leave a voice mail to express your interest.
TEXTING A COACH
Be polite and professional
Address them as coach_____
Spell out your words, no slang.
Text at appropriate hours, and not during your class time. A college coach will wonder why you are texting them and not paying attention in class.